How to Craft your Wedding Invitation Wording?

Choosing the right wording for your wedding invitation can be tricky. It seems hard especially when you want to ensure you would not offend anyone. Hence, by following the traditional etiquette is considered to be the safest way. Having said that, there are also many unique situations that you will need to address in order to make it right.

Is it difficult? Not really…. actually it is simpler and straightforward than you think. So here are my 8 tips to draft your wedding invitation! Here we go!

1. What information should I put in?

First thing first, it has to be informative and here are details which should be put into your invite:

1. event name
2. host name
3. date
4. time
5. venue
6. dress code
8. return address


2. Who should be the host?

The wedding couple? The Groom’s parents? The Bride’s parents? Or both sets of parents are hosting? This is always be the most embarrassed question. So I always suggest my clients, as a courtesy, they should check with their parents first, regardless who foots the bill. There are a number of invitation wording templates for your immediate download. Click here:


3. Where to get design and print?

Bear in mind that your wedding invitation is the first impression of the wedding. So you may like to have a design that can reflect the theme of your wedding. There are a number of great printers and design companies and here are some of the invites for my lovely couples:


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4. About Date/Time writing

When was the last time you wrote to a friend l and said, “Hey Amy, let’s meet  on Saturday, the twenty-sixth of May, two thousand sixteen at half past eight in the evening”?   She might said… what??

However, when we come to wedding invites wording, we usually do it in the most traditional way, i.e. no numerals (numbers)
Day:  Monday, Tuesday, Wednesday, Thursday, Friday, Saturday, Sundy

Date: Twenty-sixth of May

Year: Two Thousand Sixteen, or Two Thousand and Sixteen, are both correct.   (but please no twenty sixteen)

Time: Seven o’clock in the evening etc.   half past seven in the evening,


Nevertheless, for very informal or modern weddings, it’s not uncommon to use just numerals in place of words.  So talk to your partner and make a compromise!


5. Dress Code

For invitation printed in English, we usually go with a dress code in the invitation. Traditional Wedding Attire Wording includes:

  • Black tie ~ (i.e. Tuxedos and formal gowns)
  • Formal, black tie optional (i.e. Suit and tie and dresses)
  • Semi-formal or Business Casual (i.e. Suit and tie and cocktail dresses)
  • Cocktail Attire or Lounge Suit (i.e. Suits and party dresses)
  • Beach or Garden Party Attire (e.g. Summer suits and summer dresses, ladies also keep in mind the appropriate footwear for the outdoor elements)
  • Casual (or Business casual i.e.  button down shirts or polos and summer sundress or a skirt or pants with a nice blouse)


You can also consider to go with a Fun & Unique Wedding Attire Wording:

  • Dress to Impress
  • Dress: no suits or tuxes required!
  • Semi-formal
  • Country Chic
  • Dress: White (or Any color theme you might be interested in can also be integrated into your celebration and requested for attire preferences)
Photo Source:
Photo Source:

Pick the one that match your theme!


6. Addressing the Envelope

This is the most traditional form of addressing an invitation

For a Master: Mr. John Doe
For a Mistress: Ms. Jane Smith
For a Doctor.: Dr. John Doe
Professor.: Prof. John Doe
For a Married Couple: Mr. and Mrs. John Doe. or Mr. and Mrs. John and Jane Doe
For an married couple but living together: Mr. John Doe & Ms. Jane Smith
For a Family: Mr. and Mrs. John Doe And Family


7. When to send out my invites?

You might have heard about the 8-week rule, i.e.. only send out your invites 8 weeks before your Big day. Why? Sending it out too early, people may think it is not urgent at all and drop it aside and won’t remember it after all. Likewise, sending out too late, people may have already had some other engagements then won’t able to come and celebrate!
It is important to remember this 8-week rule:
Assuming your big day is 31 Dec, 8 week means:
Send out on 1 Nov. The timeline will look like this –

  •  4 weeks for reply: i.e. RSVP deadline 31 Nov
  •  1 week to Follow up those not yet replied: 7 Dec
  •  1 week to consolidate: 14th Dec
  • 2 weeks to finalize the seating plan
  • Big day: 31st Dec!


8. Set a RSVP Deadline

It is important to set a RSVP deadline, though it is rare to print this on Chinese Invitation.
As mentioned above, you should ask for a reply 3-4 weeks before your wedding date. This will give you enough time not just to commit the numbers to the caterer/venue provider, but also to finalize your own seating chart.
Interested to knowing more about planning your wedding?  Join us here for the weekly tips and tools to make everything easy and organized!



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This post is also available in: Chinese (Traditional)

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